Gartner, Inc. expects a four-fold explosion in the adoption of Software License Optimization & Entitlement (SLOE) solutions worldwide.

In the 12 months prior to September 2014, software-license audits reached an all-time high. It’s estimated that organizations now have a 68% chance of being audited by at least one software vendor this year (up from 54% in 2009).

Gartner advises it’s not whether a software vendor such as IBM will audit you, but when it’ll happen.

TxMQ has completed a number of Software Asset Management engagements and audit-remediation projects. There’s no way to avoid the reality that audits are painful exercises. The amount of staff time and resources that companies expend to get through audits is staggering. Even a small company can spend many thousands of employee hours and pay fees to partner firms like TxMQ – all while auditors, lawyers and accountants get their pounds of flesh.

The reality is that managing software usage and entitlements is an incredibly complex process for companies – a lot like managing your own personal taxes. All major vendors like IBM, Microsoft, Oracle, Adobe, VMware and the rest operate with increasingly complex rules around virtual usage, cloud usage and non-production usage.

Our philosophy at TxMQ is this: Most of us have a tax planner or accountant to handle our personal taxes (and audits if they should happen). Companies should use a partner to manage their software-asset entitlements, usage and compliance.

In all likelihood you’ll be audited by one of your vendors. How prepared are you to come out squeaky clean? What can you do to minimize the audit pain points. How can you prevent a re-audit? If you have a partner firm that’s responsible for reporting software usage and entitlements, maintaining clean records and handling “true ups” for overages, any audit will be a breeze.

You wouldn’t go through an IRS audit without your accountant. Do you really think it makes sense to go through a software audit without a partner on your side?

TxMQ works with companies to put a Software Asset Management (SAM) strategy together to help mitigate the risk and exposure you face. We have options from full management all the way down to as-needed license reviews. There’s an option to fit every situation and need. Most companies prefer a managed-service solution, whereby TxMQ actively engages to manage software usage, but also puts in place best practices for change management, SDLC compliance and more.

In many cases, TxMQ uses tools like IBM EndPoint Manager, which further extends a company’s capabilities to:

  • Cut costs and downtime while securely managing datacenters and distributed servers
  • Reduce cost, risk and complexity of managing desktops, laptops and other devices
  • Ensure continuous security and compliance and keep companies out of the negative news
  • Maintain audit readiness and continuous license compliance with always-on Software Asset Management
  • Manage BYOD policies and the mobile enterprise

There’s no downside to a conversation. Let TxMQ begin with a no-obligation discovery call to review situation and help you put a plan in place to minimize your compliance exposure. Contact us before the auditors contact you.

(Image by Simon Cunningham)

 

Chuck Fried is the president and CEO of TxMQ – an enterprise solutions provider supporting customers in the US and Canada since 1979.

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